Oracle ERP e-Invoicing
Background electronic Invoicing in Germany
Legislative Framework, Requirements & Timelines
On March 22nd, 2024, the Bundesrat finally passed the ‘Wachstumschancengesetz’, covering the final legislative framework & timelines for B2B e-invoicing in Germany. In addition the German MoF issued a letter providing additional guidance on June 13th,2024.
Upcoming changes
Invoices formats and the way of the invoice exchange is going to change.
Valid Invoice Formats
Only electronic invoices according to the EN 16931 / XRechnung specifications or ZugFeRD (V2.0.1.+) will remain.
Transmission Methods
Invoices have to be issued in an ‘electronic’ way:
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eMail
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direct Interface
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Download or Upload via Supplier or Customer Portals
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Third Party Services (as long as they are in compliance with §§ 14, 14a UStG)
Timelines electronic Invoicing in Germany
Exceptions
dbic e-Invoicing Solution for Oracle ERP Cloud
The dbic e-Invoice package for Germany enables the creation of customer invoices and the capability to process supplier invoices WITHOUT being forced to register at Peppol or to subscribe to any other third-party service provider.
By leveraging the standard functionality and adding a feature to manage supplier invoices received via eMail, we enable e-Invoices on the buy-&-sell side without changing the end-user experience.
Scope
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Configuration of an e-Invoice template for Accounts Receivables according to EN 16391 and ZUGFeRD to enable the creation & distribution of customer invoices.
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Enablement of the processing of Supplier Invoices according EN 16391 and ZUGFeRD.
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Provisioning of an AddOn Service to receive and process Supplier Invoices via eMail .
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Deployment on Test & Production including 4h End User Training
dbic Process Flow for supplier invoices:
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Supplier Send email to dedicated mailbox
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dbic e-Invoicing automatically retrieves unprocessed email messages and transmits their XML attachments to Oracle Fusion CMK.
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Successfully processed records are picked by Import Payables Invoices program and transactions are created in Fusion Payables.
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Error Management
o Report of import errors due to ‘internal’ configuration issues
o Report of import errors caused by incorrect and/or inconsistent e-Invoices
dbic Process Flow for customer invoices:
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Completed Receivables transaction eligible for e-Invoicing is sent to Collaboration Messaging Framework (CMK) area, where the XML is generated and sent to customer via email.
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No change in business process is required.